Job Opportunity- Part-time Staff Position - Bookkeeper/Office Manager

About the project and the company

Seattle Shakespeare Company is the Puget Sound region’s year-round, professional, classical theatre. The company’s growing success stems from a deep belief in the power and vibrancy of the time-tested words and ideas of Shakespeare and other classical playwrights along with a commitment to artistic excellence on stage. The results have been provocative performances that both challenge and delight audiences while fostering an appreciation for great stage works.

Our combined programs — which include indoor performances, free outdoor productions, regional tours, educator and youth programs — reach across barriers of income, geography, and education to bring classical theatre to Washington State

Job Description

This position is responsible for overseeing financial transactions for Seattle Shakespeare Company activities and events and related reporting to staff and board. Seattle Shakespeare Company is a 501(c)3 non-profit organization. Seattle Shakespeare operates year-round, with a budget of $2 million.

Required Qualifications

• 3+ years experience in bookkeeping/accounting, knowledge of GAAP • Strong organizing skills • Ability to use QuickBooks accounting and payroll software • Computer-literacy (Microsoft Outlook, Word & Excel) and familiarity with data base software • Knowledge of business licensing and reporting requirements • Experience with non-profit and performing arts bookkeeping a plus • Creativity, flexibility, high personal integrity, and dedication • Team player with sense of humor and passion for challenge

Other details

Essential Functions:

• Prepares and processes multiple types of payrolls with QuickBooks Payroll;
• Handles all Accounts Payable & Accounts Receivable functions;
• Makes all bank deposits and enter into accounting software – checks, cash, online credit cards, etc.;
• Reconciles monthly bank statements and credit card statements to the accounting software;
• Reconciles accounts with Box Office, Front of House, and Education departments;
• Assists in the development of the annual budget;
• Reconciles online merchandise payments;
• Sits on the Board of Director’s Finance Committee;
• Prepares monthly reports for the Managing Director.
• Provides financial information for grant requests, as needed;
• Maintains all financial records, in hard copy and in accounting software (QuickBooks), and customer and employee data;
• Insures all city, state, and federal tax payments are made in a timely manner;
• Assists on licensing and government reports;
• Reconciles year-end accounts and prepares final financial statements;
• Arranges the annual IRS 990 filing with independent CPA;
• Prepares Cash Flow reports and advises the Managing Director on Cash Flow Projections;
• Serves as primary contact for office needs and office equipment (ordering office supplies, paper, toner; maintaining postage meter and copier);
• Provides support to all special events (Fall Luncheon, Bill’s Bash) – with specific attention to Bill’s Bash financial;
• As with all staff, attend and participate in major special fundraising events with specific duties as assigned (Fall Luncheon, Bill’s Bash);
• Serves as a point of contact with Seattle Center;
• Attends bi-weekly staff meetings, records and distributes minutes;
• Additional duties as assigned.