Job Posting: Bookkeeper / Office Manager
Seattle Shakespeare Company
Administrative
About the project and the company
Position Summary: This position is responsible for overseeing financial transactions for Seattle
Shakespeare Company activities and events and related reporting to staff and board. Seattle
Shakespeare Company is a 501(c)3 non-profit organization. Seattle Shakespeare operates year-
round, with a budget of $2 million.
Job Description
Essential Functions: Prepares and processes multiple types of payrolls with QuickBooks Payroll; Handles all Accounts Payable & Accounts Receivable functions; Makes all bank deposits and enter into accounting software – checks, cash, online credit cards, etc.; Reconciles monthly bank statements and credit card statements to the accounting software; Reconciles accounts with Box Office, Front of House, and Education departments; Assists in the development of the annual budget; Reconciles online merchandise payments; Sits on the Board of Director’s Finance Committee; Prepares monthly reports for the Managing Director. Provides financial information for grant requests, as needed; Maintains all financial records, in hard copy and in accounting software (QuickBooks), and customer and employee data; Insures all city, state, and federal tax payments are made in a timely manner; Assists on licensing and government reports; Reconciles year-end accounts and prepares final financial statements; Arranges the annual IRS 990 filing with independent CPA; Prepares Cash Flow reports and advises the Managing Director on Cash Flow Projections; Serves as primary contact for office needs and office equipment (ordering office supplies, paper, toner; maintaining postage meter and copier); Provides support to all special events (Fall Luncheon, Bill’s Bash) – with specific attention to Bill’s Bash financial; As with all staff, attend and participate in major special fundraising events with specific duties as assigned (Fall Luncheon, Bill’s Bash); Serves as a point of contact with Seattle Center; Attends bi-weekly staff meetings, records and distributes minutes; Additional duties as assigned.
Required Qualifications
Qualifications: 3+ years experience in bookkeeping/accounting, knowledge of GAAP Strong organizing skills Ability to use QuickBooks accounting and payroll software Computer-literacy (Microsoft Outlook, Word & Excel) and familiarity with data base software Knowledge of business licensing and reporting requirements Experience with non-profit and performing arts bookkeeping a plus Creativity, flexibility, high personal integrity, and dedication Team player with sense of humor and passion for challenge
Other details
Working hours are 32 hours/week, flexible within work week hours (M-F, 9am-6pm).
Additional information
Preferred method of submission
Pay Rate
$24-$25/ hour to start + benefits
Audition location
Seattle WA
Submission instructions
Email resume and cover letter to Michelle Burce, michelleb@seattleshakespeare.org
Employement type
Part-time