The responsibility of the YTN Finance Director/Bookkeeper is to maintain the integrity of the organization’s financial records in QuickBooks by recording and classifying all financial transactions. To do so includes working closely with the YTN staff, as well as maintaining internal controls.
The position generally requires 10+ hours/week; weeks during which Board meetings/payroll occur, or for which extra reporting for Grant applications are needed, or for when F990 worksheets need to be prepared, hours may increase to 16+; occasionally due to QB program file issues/upgrades for which tech support is needed weekly hours may be 20+. This is a contract position can be done entirely remotely as long as there is a clear, frequent communication both with the Business Manager and the Executive Artistic Director.
All account payable: posting and classifying bills, entering contractual payment schedules for artists and royalties, securing W9s as needed, and preparing checks for payment; post vendor refunds.
All payroll: setting up employees in QB payroll module, preparing paychecks and direct deposit payments on a semi-monthly basis, and paying all employment taxes and filing tax returns. Also recording and tracking all vacation days; grossing up payroll as benefit deductions change, etc.
Tracking/Remitting employee benefits deductions to the various the insurance companies
Responding to various taxing agency requests for information, as needed
Posting the deposit of credit card payments from online sales and credit card sales
Reconciling three bank accounts on a monthly basis
Track restricted grants/bequests as they’re spent down per donor specifications
Posting and reconciling the business credit card
Preparing and filing various business and corporate annual license renewal documents
Maintaining the general ledger, especially for prepaid, accrual and deferral accounts on the balance sheet
Assisting Development Director in grant application preparation (if needed)
Print and distribute W2s and 1099. File same with federal government
Ordering supplies as needed: bank account check stock, deposit slips, 1099/W2 forms
Archiving prior-year documents, arranging disposal/shredding of the older documents
Work with Business Manager to prepare work schedules and documents needed for F990 preparation
Resume and references emailed to Executive Artistic Director
Do you love payroll, and QuickBooks, and working with artists? Then Youth Theatre NW of Mercer Island has a job for you. We’re looking for a calm, patient, and roll with the punches bookkeeper to join our small, but mighty non-profit team. Email Executive Artistic Director Mimi Katano. Mimi@youththeatre.org.
Strong QuickBooks knowledge. Payroll experience.
http://youththeatre.org/about/
